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How do I get my initial (General ES) 101 card?
How do I add a specialty to my 101 card?
What supporting Documents do I need to send with my CAPF100?
Who can sign off training?
How can my unit get credit for a local training exercise?
What paperwork should be submitted after a mission?
How do I get a replacement 101 card if I loose mine?
How do I renew my 101 card?
How do I transfer my 101 card from another wing?
What is the difference between ROA, BCUT, ACUT, and Tech Level Communicator?
What is the difference between an Incident Commander, Agency Liaison, and Liaison Officer?
How do I get my initial (General ES) 101 card? [Top of Page]
CAPR 60-3, 2-2d. specifies that initial (General ES) 101 cards are to be issued by the unit commander or his/her designee.
The requirements for issuance of the General ES rating are in CAPR 60-3, 2-3a.
Senior members must have completed Level one and Cadet Protection.
Cadets must have completed achievement one.
Both must take the CAPT 116. This test is available on-line In the E-Services section of the National website and is open-book. All 100 questions are required.
When the requirements have been met, a unit commander may issue and sign an initial CAPF 101 card bearing the general ES rating. It is prefered that these be issued on white paper, however this is not required. They MAY NOT be printed on any shade of blue paper. A CAPF-100 should be filled out, signed by the unit commander and sent to Wing at
Attn: ES-100-Init.
Operations Records Officer
Capt Bob Spivey
10205 Springside Place
Louisville, KY 40223
Include a copy of the test score-sheet for the CAPT 116 or a copy of the completion certificate generated by the computerized test for all 100 questions. After these items have been sent it, a wing issued CAPF 101 card for General ES will be sent back to the unit. Please be aware, that failure to send these copies to wing will delay future upgrades.
A CAPF 101 card bearing any rating beyond General ES has to come from wing.
How do I add a specialty to my 101 card? [Top of Page]
CAPR 60-3, 2-2d. specifies that 101 cards for specialties beyond General ES may not be issued below the Wing level.
Every specialty except for General ES and Transport Mission Pilot has its own CAPF 101T. These forms can be found in CAPR 60-4, or online at http://www.kywgcap.org on the "KY Wing Forms" page.
Unit commanders may issue Forms 101T when the prerequisite requirements for each specialty listed in CAPR 60-3, 2-3 are met. Note: unit commanders may not issue CAPF 101Ts for Incident Commander or Agency Liaison. These requests must be made directly to the wing DOS. The 101T is then filled out as training is completed. When you have completed your training, send a CAPF-100 along with the following:
a copy of your completed CAPF 101T (except for Transport Mission Pilot),
and supporting documents listed below.
Send the documents to:
Attn: ES-100
Operations Records Officer
Capt Bob Spivey
10205 Springside Place
Louisville, KY 40223
If you need a 101 card expedited in order to participate in a mission, contact me at dos@kywgcap.org and we will make special arrangements.
What supporting Documents do I need to send with my CAPF100? [Top of Page]
There are additional requirements for specialties than listed here or listed on the CAPF 101T. Reference CAPR 60-3 Chapter 2 for more info.
For General ES (GES)
For Incident Commander (IC)
For Agency Liaison (AL)
Operations Section Chief (OSC)
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Copy of CAPF 101T-OSC
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Must be either current qualified AOBD or GBD
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If using qualified AOBD, then must be GTM or UDFT (need not be current); if using qualified GBD, then must be MS (need not be current)
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Documentation of completion of Flight Release Officer (FRO) Training (need not be a current FRO)
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Proof of age (must be at least 21 years of age)
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Must be either current qualified AOBD or GBD prior to issuance to CAPF 101T
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If using qualified AOBD, then must be GTM or UDFT (need not be current); if using qualified GBD, then must be MS (need not be current)
Planning Section Chief (PSC)
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Copy of CAPF 101T-PSC
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Documentation of completion of Flight Release Officer (FRO) Training (need not be a current FRO)
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Proof of age (must be at least 21 years of age)
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Must be either current qualified AOBD or GBD prior to issuance of CAPF 101T
Logistics Section Chief (LSC)
Finance/Admin Section Chief (FASC)
Air Operations Branch Director (AOBD)
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Copy of CAPF 101T-AOBD
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Documentation of completion of Flight Release Officer (FRO) Training (need not be a current FRO)
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Proof of age (must be at least 18 years of age)
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If not current SAR/DR Mission Pilot or current Mission Observer, then include proof of having been qualified in the past
Ground Branch Director (GBD)
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Copy of CAPF 101T-GBD
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Proof of age (must be at least 18 years of age)
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If not current Ground Team Leader, then include proof of having been qualified in the past
SAR/DR Mission Pilot (MP)
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Copy of CAPF 101T-MP
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Must already be a Current CAP Pilot with 200 hours PIC time and 50 hours cross country (as maintained by the wing Operations Records Officer)
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Have current CAPF 91 (as maintained by the wing Operations Records Officer)
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Documentation of completion of Basic Communications User Training (Basic Level ROA)
Transport Mission Pilot (TMP)
Mission Observer (MO)
Mission Scanner (MS)
Ground Team Leader (GTL)
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Copy of CAPF 101T-GTL
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Proof of age (must be at least 18 years of age)
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Documentation of completion of Advanced First Aid Training
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Documentation of completion of Advanced Communications User Training (Advanced Level ROA)
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*note CAP Driver's License no longer required in KY Wing for GTL; reference waiver
Ground Team Member (GTM)
Urban Direction Finding Team (UDFT)
Information Officer (IO)
Flight Line Supervisor (FLS)
Flight Line Marshaller (FLM)
Communications Unit Leader (CUL)
Mission Radio Operator (MRO)
Mission Safety Officer (MSO)
Liaison Officer (LO)
Mission Chaplain (MC)
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Copy of CAPF 101T-MC
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Documentation of completion of CAP Chaplain’s course (221)
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Documentation of completion of Chaplain's Helping Chaplains course (221-A)
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Documentation of Basic Communications User Training (Basic Level ROA)
Mission Staff Assistant (MSA)
Radiological Monitoring (RM)
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KY Wing no longer conducts RM and therefore does not currently qualify personnel in this specialty
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personnel previously qualified will automatically renew if they can provide their documents of initial training
Who can sign off training? [Top of Page]
Each 101T form has five sections:
Prerequisites
Familiarization and Preparatory Training
Advanced Training
Exercise Participation
Unit Certification and Recommendation
The Prerequisites section may be signed by the unit commander, and must be signed off before the form is valid. The Prerequisites MUST be completed before any training may occur.
The Familiarization and Preparatory Training section must be signed off by someone who is qualified in the specialty and is listed on the wing Authorized Skills Examiner List. This section must be completed BEFORE the member may participate in a mission as a trainee. This section should be completed before the member undertakes the Advanced Training.
The Advanced Training section must be signed off by someone who is qualified in the specialty and is listed on the wing Authorized Skills Examiner List.
The Exercise Participation section can be signed off my any qualified member who supervises the member’s participation in an actual or training mission. Often this will be a Ground Team Leader signing off a Ground Team Member trainee or a Ground Team Leader trainee. The supervisor does not need to be a Skills Examiner
The Unit Certification and Recommendation section is to be signed off by the unit commander. When this section is complete, it is time to generate a CAPF100 to get the member’s 101 card upgraded.
For the specialties that currently have Task Books, the training tasks must either be instructed in the prescribed manner or evaluated in the prescribed manner as is depicted in the Task Book. For example, seeing someone turn off an ELT does not count as completing Task O-0303. Many times, there are more items in the Task Book that must be accomplished.
How can my unit get credit for a local training exercise? [Top of Page]
Under the new CAPR 60-3, all signoffs for Exercise Participation must occur on a mission with a mission number. If you want to conduct a training mission at the unit level you need to get a mission number in order for it to count.
Note: only the Exercise Participation part of the CAPF 101T requires a mission number. The Familiarization and Preparatory Training and the Advanced Training sections require signature by an Authorized Skills Examiner but do not require a mission number. A list of Authorized Skills Examiner can be found here.
To get a mission number for your local unit training, you must file a an Exercise Plan (EXPLAN) in advance. The EXPLAN needs to be at in the hands of the DOS NLT 15 days prior to the requested mission date. A template that you must use can be downloaded here. Units may only have one of these exercises each quarter (limit 4 per year).
Send EXPLANs to the DOS via e-mail or faxed direct to the DOS (not wing HQ).
What paperwork should be submitted after a mission? [Top of Page]
After you close the mission, you must submit the following to Wing HQ:
CAPF 10 (only if training mission)
CAPF 115 ES Mission Folder (includes Press Release and After Action Report)*
If you do not yet have any CAPF 115 Folders, then use the paper format and fill in data
CAPF 103 Personnel Register*
CAPF 121 Aircraft/Vehicle Register*
CAPF 122 Mission Activity Report*
Incident Action Plan*
Incident Commander's Log (may be hand written or typed)*
kywgf 108 Consolidated*
CAPF 108's Personal*
Original Fuel Receipts
CAPF 109 GT Clearance*
Ground Team Log
Operation Risk Management Form - Ground*
CAPF 107 Flight Operations Log*
CAPF 104 Mission Flight Plan/Briefing Form*
Weight and Balance Form*
Operational Risk Management Form - Air*
* indicates the file is available in the Incident Commander's Kit
For the forms and instructions, use the Incident Commander's Kit
Click Here to download this Mission Kit
How do I get a replacement 101 card if I loose mine? [Top of Page]
If you loose your CAPF 101 card, remember that you are still listed on the ES Roster and are still authorized to take part in missions. Just make sure that a copy of the roster is available. To get a replacement, simply complete 1 copy of the CAPF 100, write "REPLACEMENT" on the top of the form, and mail it off just like any other CAPF 100. Make sure that you only check off specialties that you are already qualified in. Do not try to add specialties to a replacement request. If you need to add specialties, then simply make the normal request for upgrade since you will receive a new card anyways.
How do I renew my 101 card? [Top of Page]
In order to renew a 101 card, you must complete the required currency training. Currency training includes participating in at least ONE mission (actual or training) in that specialty or equivalent specialty (see Attachment 4, p44 in CAPR 60-3), complete the Continuing Education Exam (which are not yet available), and complete recurrency tasks every 5 years (changed in NHQ Policy Letter). Only complete currency training for the highest specialties you want to keep. For example, if you are an IC, OSC, PSC, and GBD, only complete IC to renew all those specialties. However, currency training for IC or GBD does not renew any Ground Team qualifications. Refer to CAPR 60-3 for the equivilincy chart. If you have questions about exactly which specialties you need to complete currency training for, please e-mail the DOS. To renew send a CAPF 100 from the squadron requesting renewal. DO NOT put upgrades on the same F100 as renewals. By signing the CAPF 100, the squadron commander is certifying recurrencty has occured.
How do I transfer my 101 card from another wing? [Top of Page]
At a minimum, we will need a copy of your current CAPF 101 card from your former wing and a CAPF 100 signed by your current squadron commander. We would like to have as much additional supporting documentation as you can provide. You should have your previous wing forward your Emergency Services Qualification Record to the wing or bring it yourself.
What is the difference between ROA, BCUT, ACUT, and Tech Level Communicator? [Top of Page]
A ROA (Radio Operator Authorization) card is issued by the wing Director of Communication (DOK). In order to receive a ROA card, one must complete BCUT, Basic Communications User Training. This (Basic) ROA card is needed for several ES Mission Specialties. ACUT, Advanced Communications User Training, is additional training conducted by DOK for people interested in communications. ACUT serves several purposes. It is needed to obtain an Advanced ROA needed for several of the ES Mission Specialties and it is part of the requirement for Tech Level Communicator. Tech Level Communicator is a Senior Training Specialty Track. None of these documents are created, generated, or controlled by DOS. ROA, BCUT, and ACUT requests go to DOK. Tech Level Communicator requests go to Professional Development and Personnel.
What is the difference between an Incident Commander, Agency Liaison, and Liaison Officer?
The Incident Commander (IC) is the person in charge of all resources and elements involved in an incident. The IC comes from the lead agency on an incident. There is only one Incident Commander and each agency does not have its own Incident Commander. On an ELT search, this person is commonly a CAP Incident Commander. On missing person searches, this person is often not a CAP Incident Commander. The Agency Liaison or Agency Representative is the member in charge of an individual agency when that agency is not in charge of the incident. When CAP is not the lead agency, our Agency Liaison is in charge of CAP resources. We do not have an Incident Commander under these circumstances. The Agency Liaison reports to the Liaison Officer. The Liaison Officer is a member of the Incident Commander's staff. The Liaison Officer is responsible for coordinating all of the Agency Liaisons from the other agencies. Confused yet??
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